SHEET 00Cover Sheet · Project BriefREV A

Early access · cohort 01 · 12 of 25 seats remain

From 3 days
to 30 minutes
of bid drafting.

ProposalGraph parses your next RFP, drafts the 80% you've written a hundred times before — pulling from your own past wins — and tracks every shall and must on a live compliance matrix.

▶ Watch 90-sec demo·Built for 5–20 bids/mo · GCs & subs

Review Ready

Received · 2026-05-14

proposalgraph.app / bids / dallas-isd-phase-ii

●

RFP-2026-0341

Dallas ISD — Phase II Renovation

82 pages · 47 requirements · Due 2026-06-12

Viability Score

78/100

▲ GO

Addressed

Drafting

Missing

Pending

REQ-001
Provide certificate of insurance ≥ $5M GL.
p.14 §4.2conf 97%
✓ Compliant
REQ-002
Submit OSHA 300A logs for prior 3 years.
p.18 §5.1conf 94%
✓ Compliant
REQ-003
Identify key personnel; include résumés for PM, Supt.
p.22 §6.4conf 81%
⌁ Drafting
REQ-004
Demonstrate M/WBE participation goal ≥ 18%.
p.31 §8.1conf 62%
✕ Missing
REQ-005
Provide bonding letter, single project / aggregate.
p.33 §8.3conf 89%
✓ Compliant
REQ-006
Schedule narrative — phased turnover by 2027-08-15.
p.41 §9.2conf 76%
⌁ Drafting
REQ-007
List 3 comparable projects, $2M–$8M, last 5 years.
p.44 §9.6conf 91%
✓ Compliant
REQ-008
Safety plan signed by CSP; near-miss reporting.
p.49 §10.1conf 0%
○ Pending

Draft synthesized · 6 of 47 shown

generating REQ-003 …

DWG · 01 / HERO

In use across ⟶

TexasFloridaArizonaNorth CarolinaGeorgiaColoradoTennesseeSouth CarolinaNevadaUtahTexasFloridaArizonaNorth CarolinaGeorgiaColoradoTennesseeSouth CarolinaNevadaUtah

SHEET 01Existing Conditions vs. ProposedREV A

A single bid eats half your estimator's week.
It doesn't have to.

Existing · Manual

22:14

Hours logged
per bid response

Day 1

Read 82-page RFP, mark shall/must by hand

Day 2

Copy-paste boilerplate from 2019 proposal

Day 2

Hunt down PM résumé, insurance cert

Day 3

Re-format, last-minute compliance checklist

Day 3

Submit at 11:47 PM, hope nothing missed

…

Repeat in 9 days for the next RFP

Proposed · ProposalGraph

00:28

Minutes to a
reviewable draft

00:00Drag the RFP PDF onto the canvas
00:04Auto-parsed: 47 requirements, 12 shall clauses, due date pinned
00:11Vault retrieval matches 31 sections to past wins
00:22Draft synthesized · Compliance Matrix at 84%
00:28Estimator reviews flagged gaps, exports to Word

↘ 47.6× faster · same person, same firm

SHEET 02Problem Statement · Three Failure ModesREV A

You didn't start a construction firm
to write Word documents.

FM-01

3.1

Days / bid

The drafting tax.

Your estimators read 82-page RFPs, paste from 2019 proposals, and chase down insurance certs. Half a week, gone. Every bid.

FM-02

62%

Boilerplate

Same words. Every time.

Safety record, key personnel, insurance, M/WBE — you wrote these years ago. You're still pasting them by hand from one Word doc to the next.

FM-03

≈20%

Win rate

You bid everything.

No scoring, no go/no-go gate. You waste a day on bids you'd never have won and skim the ones you could've owned.

SHEET 03Process · From PDF to SubmittalREV A

Three steps. No new tabs to learn.

01
Upload the RFP.
Drag the PDF in. We parse requirements, deadlines, evaluation criteria — even when the agency's PDF has merged-cell tables and 12 attachments.
- ▸OCR + structured extract
- ▸Shall/must auto-flagged
- ▸Page-level traceback
02
We pull from your wins.
Your Knowledge Vault holds every bid you've won. We retrieve the matching passages — project descriptions, team bios, safety record — and draft in your voice.
- ▸pgvector cosine retrieval
- ▸Per-section classification
- ▸Cited back to source
03
You review & deliver.
Tighten the pricing narrative. Compliance Matrix shows green/red on every requirement. Export to Word, attach to the agency portal, submit.
- ▸Red-Team AI review
- ▸Word/PDF export
- ▸Audit package

SHEET 04System Components · The 4-Blade ProductREV A

Four blades, one toolbox.
Built for the way estimators actually work.

F-01 · INGEST + DRAFT

PDF → first draft, in 30 minutes.

The RFP comes in as a messy PDF — multi-column, merged tables, embedded attachments. ProposalGraph parses it into a structured requirement set, then drafts every standard section (safety, qualifications, methodology, pricing narrative) by retrieving from your past wins. Sections that used to take 6 hours of copy-paste are reviewable in 30 minutes.

OCR + tabular extraction via unstructured.io
12 standard section types pre-classified
[TODO: question for estimator] placeholders when no past content matches

RFP-2026-0341 · p.14

RFP-2026-0341 · p.15

RFP-2026-0341 · p.16

parse

draft

Draft v1

⌁ Generating

§ 1Company Overview

✓

§ 2Safety Record

✓

§ 3Key Personnel

✓

§ 4Past Performance

✓

§ 5Methodology

○

§ 6Pricing Narrative

○

F-02 · KNOWLEDGE VAULT

Your past wins. Searchable, chunkable, reusable.

Upload your 10 most recent winning bids. We chunk every paragraph, classify it by section type, and embed it into your private vector store. Every future draft borrows from your actual voice — not a generic LLM's. The vault grows with every bid you submit.

800-token chunks with 100-token overlap
pgvector cosine retrieval, K=5 per section
Encrypted at rest, per-organization isolated

Knowledge Vault — Search “M/WBE participation”

137 sections indexed

WV-118
Frisco MS — Phase I Bid
2024
$3.4M
WV-117
Plano Civic Plaza
2024
$7.2M
WV-115
Allen ISD — Stadium Renov.
2023
$2.9M
WV-112
Lewisville Public Library
2023
$4.6M
WV-108
McKinney Fire Station 9
2022
$1.8M

3 matches · sorted by cosine sim↑ borrowing from WV-118 §4

F-03 · COMPLIANCE MATRIX

Every shall. Every must. Tracked.

The Compliance Matrix auto-extracts every mandatory requirement from the RFP, then validates the draft against each one. Green when addressed with evidence, red when missing. Click any item to jump to the supporting paragraph. No more “forgot to address the M/WBE goals” at 11:47 PM.

≥95% recall on shall/must extraction (golden set)
Page-level traceback to source
CSV/PDF audit package for the bid file

Compliance Matrix · 6 of 47

● Addressed● Missing

shall provide payment & performance bondsp.33
must demonstrate prior commercial K-12 experiencep.21
shall include MEP subcontractor listp.27
shall provide signed Form W-9 with bidp.51
must address LEED Silver minimum specp.62
shall name designated safety officer (CSP)p.49

F-04 · BID VIABILITY

Score every RFP before you spend a day on it.

A clear 0–100 score with Go / Caution / No-Go, broken down by strategic fit, capability match, competitive landscape, and your historical win rate with this client. Stop bidding everything that walks in. Chase the ones you'd actually win.

Explainable scoring — no black box
Calibrated against past wins/losses in your vault
Recommendation surfaced before the drafting tax kicks in

Bid Viability — RFP-2026-0341

▲ GO

Strategic Fit84
Capability Match91
Competitive Landscape62
Past Client Win-Rate75

SHEET 05Field Notes · Design PartnersREV A

“

We bid a Phase II school renovation last Tuesday. Drafting kicked off at 9:14 AM. By 9:47 I had a 38-page response with the compliance matrix at 84% green. I've never submitted a bid before lunch in my life.

Marisa Delgado

Chief Estimator · Brookfield Commercial · Plano, TX

Design Partner · 03

SHEET 06Schedule of Values · PricingREV A

One price. Locked for life when you join early.

Cohort 01 holds these prices forever — even after we move to $499 / $899 at GA.

Plan

Two tiers. Same product engine.

Solo

$249/mo

Owner-operators & lead estimators

Pre-bid questions.

You review every draft. ProposalGraph does the 80% of grunt work; you do the 20% of judgment. Every requirement traces back to the source page in the RFP, and every paragraph cites the past bid it borrowed from.

SHEET 08Submittal · Sign & SealREV A

Stop pasting from your 2019 proposal.

Early access is $249/mo, locked for life. 30-day money-back. Onboarding takes an afternoon — bring your 10 most recent winning bids.

From 3 days to 30 minutes of bid drafting.

A single bid eats half your estimator's week.It doesn't have to.

You didn't start a construction firmto write Word documents.